6. Sponsorship Registration

Sponsorship Registration

Sponsorship Registration Header Icon

Contact Information

Please provide your contact and company information in the box below.

Primary Contact Person*

Company*

Street Address*

City*

State*

Zip Code*

Phone*

Email*

Badge Information

Diamond and Platinum sponsors receive 3 representatives, Gold 2 representatives, and Silver 1 representative. Additional representatives and name badges are $100 each. Please complete the information below for representatives attending the show.

Name*

City*

State*


Name

City

State


Name

City

State


Name

City

State


Company Description

Please write a brief description (100 words) of your company and the products or services you plan to display. This description will appear in the conference program. (Attach on separate sheet of paper if necessary).

Company Description*

Door Prizes

During the networking reception, we will be giving away door prizes. If your company would like to include a prize please list the item(s) below. Attendees will be encouraged to stop at each booth to register for available prizes. Prizes will also be listed in the conference program.

Door Prizes

Sponsorship Level

Please check next to your chosen sponsor level.

Sponsorship Level*
Luncheon Sponsor ($3,500)Diamond Sponsor ($3,000)Platinum Sponsor ($2,500)Gold Sponsor ($2,000)Silver Sponsor ($1,500)
Diamond and Platinum Sponsors may choose from the below benefits.

Diamond Sponsors
Rate preferences 1 (highest) to 9 (lowest) - (Between Diamond and Platinum Sponsorships)

Welcome Reception1

Afternoon Break2

*If you do not select one of the above options please choose from the Platinum Sponsor options below.

Platinum Sponsors
Rate preferences 1 (highest) to 7 (lowest)

Water Bottles

Lanyards

Tote Bags

Pens

Notepads

Registration3

Boxed Lunch (additional $500.00)4

Booth Locations

Please choose your booth location.

Networking Reception

Please write the numbers of your booth preferences below for the Networking Reception, 1 (highest) to 10 (lowest).

Number 1 ranking*

Number 2 ranking*

Number 3 ranking*

Number 4 ranking*

Number 5 ranking*

Number 6 ranking*

Number 7 ranking*

Number 8 ranking*

Number 9 ranking*

Number 10 ranking*

*The layout of the exhibition space is not final and subject to change.

Welcome Reception

Luncheon and Diamond Sponsors Only

Please write the numbers of your booth preferences below for the Welcome Reception, 1 (highest) to 4 (lowest).

Number 1 ranking

Number 2 ranking

Number 3 ranking

Number 4 ranking

*The layout of the exhibition space is not final and subject to change.

Payment Information

Please provide your payment information below.

Sponsorship Payment Method

Company Check (Please mail your check to the address provided below)Please invoice my company

Please send payments to:
Automated Systems, Inc.
ATTN: Annual Conference
1201 Libra Drive
Lincoln, NE 68512

Company Invoice Information.

Contact Person

Email

Exhibit Fees
The fee for each exhibit booth is included with a conference sponsorship. Payment for sponsorship must be received in full before space is assigned. Fee includes conference registration for two people, 10’ x 10’ exhibit space including one 6’ draped table, electricity, and two chairs during the Wednesday networking reception. Booths will be displayed in the same room as the networking reception. If you have any other special needs or concerns for your booth, please give us a call for available options.

Exhibitor Installation/Dismantling Schedule
Exhibitors will have access to setup from 5:30 p.m. - 6:30 p.m. on Tuesday, October 6, 2020 (if applicable) and 3:00 p.m. to 5:00 p.m. on Wednesday, October 7, 2020. All exhibits must be completely installed by 6:30 on Tuesday and 5:00 PM on Wednesday. Exhibitors may begin dismantling booths at 9:30 p.m. on Tuesday and Wednesday, unless otherwise instructed.

Shipping Instructions
Shipping of materials will be accepted and received three days prior to the show. Any items that are received prior to the three days may not be accepted due to the limited amount of space in the hotel receiving area.

Automated Systems, Inc. Embassy Suites Hotel
Insite Annual Conference, October 6, 2020 Attn: ASI Insite Conference

Your company name, address, 1040 P Street
phone number, and contact Lincoln, Nebraska 68508

Agreement to Conditions – Each exhibitor, for himself and his employees, agrees to abide by these conditions, it being understood and agreed that the sole control of the exhibit area rests with Automated Systems, Inc.

Assignment of Space – Classification of exhibits and assignment of space will be determined by the character of the proposed exhibits as to location for each exhibitor. Once Automated Systems has approved space, the exhibitor will move no exhibit without agreement.

Cancellation – Should the exhibitor be unable to occupy and use the exhibit space contracted for and should he notify Automated Systems 30 days prior to the opening of the conference, all sums paid by the exhibitor will be refunded. No refund will be made if notice of cancellation is received less than 30 days prior to the opening of the conference.

Liability – Automated Systems assumes no responsibility for the protection and safety of the property of the exhibitor or his representatives, or of the property destruction by fire, accident, or other cause. Small and easily portable articles shall be properly secured or removed after exhibition hours and placed in safekeeping by the exhibitor. Any protection exercised, in fact, by Automated Systems shall be deemed purely gratuitous on its part and shall in no way be construed to involve it in liability by the exhibitor.
The exhibitor agrees to indemnify and hold Automated Systems harmless from all such claims and from all claims or liability of any nature whatsoever arising from the activities of the exhibitor or any of his representatives or from the property of the exhibitor. Automated Systems shall not be liable for the fulfillment of this agreement as to delivery of space, if no delivery is due to any one of the following causes: destruction of or damage to the building by the exhibit area by fire or act of God, acts of a public enemy, the authority of law, or any cause beyond its control. Automated Systems will, however; in the event it is not able to hold on to the conference, reimburse exhibitors the fee paid.

Insurance – In all cases, exhibitors wishing to insure their goods must do so at their own expense.

Protection of Exhibit Facility – Nothing shall be posted on or tacked, nailed, screwed, or otherwise attached to columns, walls, doors, or other parts of the exhibit facility without permission from the proper building authority. Packing, unpacking, and assembly of exhibits shall be done only in designated areas and in conformity with directions of Automated Systems.
The exhibitor agrees to indemnify and hold Automated Systems harmless from all such claims and from all claims or liability of any nature whatsoever arising from the activities of the exhibitor or any of his representatives or from the property of the exhibitor. Automated Systems shall not be liable for the fulfillment of this agreement as to delivery of space, if no delivery is due to any one of the following causes: destruction of or damage to the building by the exhibit area by fire or act of God, acts of a public enemy, the authority of law, or any cause beyond its control. Automated Systems will, however; in the event it is not able to hold on to the conference, reimburse exhibitors the fee paid.

Installation and Dismantling – The specific requirements as to time for installation and dismantling of exhibits shall be supplied to each exhibitor. Such requirements shall be binding upon the licensee as though fully set forth herein. All displays must be in place and set up by the designated start time. Automated Systems may reassign space not occupied or setup by that time for other purposes. Exhibitors will be expected to set up and tear down according to the schedule of events provided by Automated Systems.

Use of Space – Exhibits shall be shown only in the official exhibit area as established by Automated Systems. Neither the exhibitors nor non-exhibitors shall be permitted to display articles, equipment, or information concerning services, or movies of such articles, equipment or services in private suites or rooms during the conference, in accordance with prior agreements between Automated Systems and the officials of the hotel. No exhibitor shall permit any other corporation or firm or its representatives to use the space allotted to him, nor shall he display article not manufactured or sold normally by him. Participation by any other corporation or firm or its representatives in space assigned to the original applicant must be approved by written permission of Automated Systems, only, and shall be subject to an additional charge of $100 per additional participant.

Conflicting Meetings and Social Activities – In the interest of the success of the entire conference, the exhibitor agrees not to extend invitations, call meetings, or otherwise encourage absence of members or exhibitors from the conference or exhibit area during the official hours of the conference or networking reception.

Benefit Choice Descriptions:
1. Welcome Reception - Signage on each table, napkins with your logo included during the reception. Only Diamond Sponsors
have access to this opportunity.
2. Afternoon Break - Signage through out the break along with napkins with your logo included. Only Diamond Sponsors have
access to this opportunity.
3. Registration - Signage through out the registration process both on Tuesday and Wednesday included.
4. Boxed Lunch - Send attendees home on Thursday with a lunch featuring your logo on the box and the option to include a
small promotional item. Additional $500.00 is incurred with the sponsorship.

This agreement may be rescinded at any time without cause at the discretion of Automated Systems upon repayment of any fees advanced less any expenses which may have been incurred by Automated Systems.

We hereby submit our application for exhibit space at the 2020 Insite Annual User’s Conference. We agree to abide by the terms
and conditions as set forth by Automated Systems, Inc.

AGREEMENT*
We hereby make application for exhibit space at the 2020 Insite Annual User’s Conference. We agree to abide by the terms and conditions as set forth by Automated Systems, Inc.