Administrative Assistant

Full Time
Lincoln, NE
Posted 2 weeks ago

$500 SIGNING BONUS

Summary:

Responsible for providing assistance to the Human Resource and Finance Mangers. Primarily assist with recruiting, onboarding new hires and assisting with daily finance functions.

Essential Duties and Responsibilities:

Human Resources

  • Manage the full cycle of the recruiting process; job posting, review incoming applicants, maintain applicant flow log, conduct phone screens, and schedule face-to-face interviews.
  • Facilitate new hire onboarding to ensure good employee engagement
  • Maintain employee personnel files
  • Assist with annual benefits enrollment
  • Provide assistance with bi-weekly payroll processing
  • Other duties as assigned.

Finance

  • Prepare, enter, and maintain accounting documents and records.
  • Assist with Accounts Payable.
  • Reconcile monthly statements and related transactions.
  • Assist customers with outstanding account balances.
  • Process orders for customers by entering and purchasing equipment.
  • Assist with general accounting procedures.
  • Ability to provide back-up assistance with the following:
    • Monthly sales tax filing
    • Contract billing
  • Provide administrative assistance by answering the phones and greeting visitors.
  • Processing the daily mail and deposits.

Requirements/Skills:

  • Associates Degree in Business or Human Resources preferred OR relevant work experience required
  • Strong understanding of generally accepted accounting principles.
  • Ability to analyze data and prepare accurate reports in a timely fashion.
  • Detail oriented, highly organized, team player and dependable.
  • Ability to multi-task and take ownership of assigned tasks.
  • Excellent communication skills; both verbal and written
  • Human Resources/personnel experience preferred; recruiting experience a plus
  • Maintain strict confidentiality and judgement sufficient to handle sensitive issues.
  • Must have proficiency with MS Office
  • Demonstrated dependability and accountability
  • Strong relationship building skills

Status / Hours

  • Non Exempt
  • Monday – Friday, 8-5

 

Salary

  • Depending on Education and Experience

Essential Duties and Responsibilities:

Human Resources

  • Manage the full cycle of the recruiting process; job posting, review incoming applicants, maintain applicant flow log, conduct phone screens, and schedule face-to-face interviews.
  • Facilitate new hire onboarding to ensure good employee engagement
  • Maintain employee personnel files
  • Assist with annual benefits enrollment
  • Provide assistance with bi-weekly payroll processing
  • Other duties as assigned.

Finance

  • Prepare, enter, and maintain accounting documents and records.
  • Assist with Accounts Payable.
  • Reconcile monthly statements and related transactions.
  • Assist customers with outstanding account balances.
  • Process orders for customers by entering and purchasing equipment.
  • Assist with general accounting procedures.
  • Ability to provide back-up assistance with the following:
    • Monthly sales tax filing
    • Contract billing
  • Provide administrative assistance by answering the phones and greeting visitors.
  • Processing the daily mail and deposits.

Requirements/Skills:

  • Associates Degree in Business or Human Resources preferred OR relevant work experience required
  • Strong understanding of generally accepted accounting principles.
  • Ability to analyze data and prepare accurate reports in a timely fashion.
  • Detail oriented, highly organized, team player and dependable.
  • Ability to multi-task and take ownership of assigned tasks.
  • Excellent communication skills; both verbal and written
  • Human Resources/personnel experience preferred; recruiting experience a plus
  • Maintain strict confidentiality and judgement sufficient to handle sensitive issues.
  • Must have proficiency with MS Office
  • Demonstrated dependability and accountability
  • Strong relationship building skills

Status / Hours

  • Non Exempt
  • Monday – Friday, 8-5

Salary

  • Depending on Education and Experience

Job Features

Job CategoryAdministration

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